Manuscript & Editorial Services

Every book or journal starts with a manuscript — the foundation of all single-source workflows. The extent of content enhancement, refinement, styling, and editing applied to this manuscript plays a pivotal role in shaping its capacity to seamlessly and consistently integrate into a number of other formats. At Datagrafix, we offer dynamic editorial services that will ensure your manuscript is optimized for success.

A photo of a Datagrafix employee working on a manuscript at a computer. A second Datagrafix employee is standing next to her and is providing feedback on how to best edit something in the manuscript.
A photo of three Datagrafix employees in a meeting room, one of them is holding a presentation and pointing at an open manuscript, the other two employees are writing notes on a laptop and giving feedback.
A photo of three Datagrafix employees sitting at a desk, looking at the same laptop. The employee in the middle is showing something in a manuscript while the other two employees are watching the editing process intently.
A photo of a hand holding a red marker and making corrections on a printed manuscript.
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Editorial or Manuscript Cleaning

Publishers often work with different contributors, each with their own style of writing and content creation. For this reason, it’s crucial that all manuscript content is streamlined to meet set publication standards and guidelines before production starts.

Whether for print or digital publication, Datagrafix works with the content you provide and supports publishers in the optimization of their manuscripts, ensuring they achieve the level of consistency needed to meet all editorial requirements. We work with a wide range of languages, including English (US/UK), German, French, and non-Latin-based languages, such as Arabic or Hebrew. The latest in automated solutions ensure that any editorial cleaning and consistency checks are carried out to the highest level.

Some of the basic manuscript editing and revision services we offer our clients include:

  • Normalization of white spaces
  • Insertion of required white spaces to prevent bad line breaks
  • Removal of unnecessary characters such as discretionary hyphens, hidden text, etc.
  • Punctuation usage consistency
  • Capitalization of headlines, references, etc.
  • Consistency/sorting of bibliographical references
  • Consistency of parenthetical and range dashes
  • Consistency of list numbering and symbols
  • Cleaning of manuscripts exported from PDF, including
    • Paragraph continuation
    • Table setting
    • Dynamic footnotes setting
    • Removal of hard dashes from hyphenated words at the end of a line
    • Any other page or manuscript cleaning that may be required

Dr. Andreas Naegele, E. Schweizerbart'sche Verlagsbuchhandlung

“We have been working with Datagrafix for several years. They do Word normalization and formatting, typesetting and XML preparation for articles of scientific journals. We are very satisfied with the quality, comittment to deadlines and the overall communication. Datagrafix carefully and thoroughly processes the manuscripts according to the guidelines of the various journals. We enjoy our collaboration with Datagrafix and are happy to recommend their services.”

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"Datagrafix's technical copy editors are committed to providing high-quality editing services that meet your specific needs. They will work closely with you to understand your requirements and expectations, and they will provide you with regular updates on the progress of your project."

Manuscript Styling

Publishing content is a multi-channel service. In order to satisfy several distribution channels, Datagrafix offers full semantic styling of your manuscript. We enhance the structure of your manuscript and provide more context to your content, facilitating the creation of synchronized output formats such as XML, EPUB, HTML or another code-based document. The cleaned and styled manuscript will also act as the single source for pagination software such as Adobe InDesign.

We can create layout templates, tools, and scripts to ensure consistency when applying styling and formatting requirements to your manuscript.

Advantages:

Discover editorial and proofreading services designed to bring out the best in your manuscript. Contact us today and see how we can help support you with your project.

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Dr. Andreas Naegele, E. Schweizerbart'sche Verlagsbuchhandlung

“We have been working with Datagrafix for several years. They do Word normalization and formatting, typesetting and XML preparation for articles of scientific journals. We are very satisfied with the quality, comittment to deadlines and the overall communication. Datagrafix carefully and thoroughly processes the manuscripts according to the guidelines of the various journals. We enjoy our collaboration with Datagrafix and are happy to recommend their services.”

Technical Copy Editing

At Datagrafix, our experienced copy editors can polish your manuscript and make it ready for publication. We start by applying standard proofreading as per English language conventions and check language-based typography conversions. We also make sure that your manuscript meets the highest standards of quality and accuracy, all while following your guidelines exactly. Some of the aspects that our copy editors will focus on are:

  • Fixing any errors in grammar, spelling, and punctuation
  • Removing any unnecessary articles, prepositions, periods, or commas
  • Applying the appropriate emphasis according to client guidelines
  • Using hyphens, en-dashes, quotation marks, apostrophes, and mathematical symbols correctly
  • Checking heading levels and capitalizing headings properly
  • Checking tables and figures for accuracy and clarity
  • Verifying quotes and citations for consistency and validity
  • Formatting footnotes according to the style guide
  • Organizing the indexes, references, and bibliography alphabetically or numerically
  • Deleting any extra spaces in the text

Our copy editing team will also perform a final proofreading and quality check to ensure that your manuscript is flawless and consistent in styling and formatting.